While investigating the cost of library system
administrative headquarters, the larger, more complex issue of decreased
revenues became glaringly apparent. The urgent need for a comprehensive
financial and facilities plan is overdue. In 2013, the library system will lose
nearly 60 percent of its funding when Measure B[1]
expires. In October 1997, Technical Services, System Outreach and
Administrative Services moved from the Central Branch Library to
Library Administration has suggested a $24 million expansion of facilities. However, larger buildings and more branches generate increased operating costs. Over the last two years, decreased library system revenues have meant cutting open hours, staff and acquisitions. Even at the current level of services, the library system is operating at a deficit. With future revenue sources uncertain, responsible fiscal planning is critical to the library system’s survival.
The mission of the Santa Cruz City-County Library System is
to: “provide materials and services that help community residents meet their
personal, educational, cultural, and professional information needs.”[2]
The library system serves the population of
The library system has ten branches:
·
Aptos
·
Boulder Creek
·
Branciforte (
·
Capitola
·
Central (Downtown
·
Felton
·
·
La
·
Live Oak (under construction)
·
Library headquarters, housed on
Current library system organization balances two conflicting library service issues:
·
the desire to retain neighborhood-level branch
libraries; and
·
the economic necessity
of maximizing funding resources by centralizing programs and services.[3]
Library External Administration
The Library Joint Powers Authority Board (JPA Board) consists of nine members, including elected officials from the county and cities. The JPA Board oversees the operations of the library, sets policies and exercises responsibilities designated by this agreement. The Joint Powers Authority Agreement expires in 2014. JPA Board meetings are held at least quarterly.
The City of
Library Central Administration
The Director of Libraries oversees the overall allocation of
duties and responsibilities in the library and reviews all processes. The
Director of Libraries has department head status under the City of
Central Branch/Administrative Facilities
The Central Branch facility was built in 1968 and is
approximately 44,000 square feet. The building has been renovated and upgraded
as needs have changed. When the Measure B library sales tax was approved by
voters in 1996, the library system increased services, added to its collection
and hired additional staff. As a result of this expansion, the JPA Board voted
to rent additional space because enlarging the Central Branch would have
disrupted library operations. Administrative Services, Technical Services and
Outreach moved to
The Director of Libraries set the criteria for administrative headquarters. City of Santa Cruz Redevelopment Agency staff and the landlord negotiated the terms of the lease. After review by the JPA Board, the City Attorney and the RDA Executive Director, the Santa Cruz City Manager ultimately approved the lease.
Funding
Library funding for Fiscal Year 2004-05[7] comes from a combination of:
·
property taxes (43 percent);
·
sales tax (57 percent); and
·
library fees and fines,
state funds, bequests and trusts (.06 percent).
Property tax and sales tax revenues are allocated annually
to the library system and the Watsonville Public Library by a Library Financing
Authority. The funds are divided according to a population-based formula. The
library system achieved relative financial stability in fiscal year 1997-98
with the passage of Measure B. However, due to an ailing economy, sales tax
revenues were declining by 2003.
Even without the effects of the economy, the library system’s existing revenue sources are insufficient to meet future capital needs and operating expenses. In addition, the Measure B sales tax, which comprises approximately 60 percent of the library system’s budget, ends in eight years. The JPA Board discussed the use of general obligation bonds to fund future system needs.
This investigation was initiated to review the cost of
housing library administrative headquarters on
· researching the Santa Cruz Library System budget, facilities plan and newspaper articles;
· interviewing library personnel and city staff regarding facilities and space for administration; and
· making recommendations based on findings.
In the course of the investigation, the larger, more complex issue of decreased and finite revenues became glaringly apparent as did the overwhelming need for a proactive, comprehensive financial and facilities plan.
City of
Commercial Realtor
Joint Powers Authority Board Members
Library administrators and staff
Marty Ackerman,
Redevelopment Manager, Expiration of Lease,
City of
City of
City of
City of
City of
City of
Director of
Libraries, Additional Questions,
Director of
Libraries, Headquarters Financial Information,
Director of
Libraries, Headquarters Space,
Director of
Libraries, Headquarters/Technical Services Division Space,
Director of
Libraries, Library Capital Improvement Program,
Director of
Libraries, Measure B Promises and Accomplishments,
Director of
Libraries, Renew Headquarters Lease,
Director of
Redevelopment, Director of Libraries, Lease Agreement
with Penak J. Ltd. for the Santa Cruz City-County Library Use of Property
Located at
Mike Elmore, Faye G. Belardi Memorial Board of Trustees, Felton
Library Rent Increase,
Pamela
Greeninger, Lease Agreement – Capitola Branch Library,
Joint Powers Agreement between the City of Santa Cruz and the County of Santa Cruz and the Cities of Capitola and Scotts Valley Relating to Library Services, May 1966.
Lease for
Susan A. Mauriello,
La
Maxine McNamara, Additional Questions, November 2004.
Maxine McNamara,
Rent on
Santa Cruz Fire Department, Fire Prevention Safety Notice, no date.
·
·
·
·
· 5 May 1997.
·
·
·
FY 1999-2000,
·
FY 2000-2001, 2001,
·
FY 2003-2004,
· First Floor, September 2001.
· Second Floor, February 2002.
Richard C.
Wilson, Director of Libraries Evaluation,
Richard C.
Wilson, Extension of Lease for
Ellen Perlman, “Library Living,” Governing Magazine, November 2004, p. 51.
San Jose Mercury News, “Library to try tax vote again”
·
“Board mixed on library growth,”
·
“Businessman sets sights on library crisis,”
·
“Cash-strapped
·
“County libraries seeking $24M,”
·
“Joint Powers Board Meeting,”
·
“Libraries at the crossroads,”
·
“Libraries of the future,”
·
“Library chief’s apology falls short for
supervisor,”
·
“Library eyes ways to save,”
·
“Library system faces another deficit,”
·
“Library might dodge service cuts,”
·
“Measure B has been effective but falls short,”
·
“Patrons skimp out on library fines,”
·
“Private fund-raising drives are not without
critics,”
City of
City of
City of Santa Cruz, Redevelopment Agency, Commercial/Industrial Space Available for Lease in the City of Santa Cruz, October – November 2004, http://www.ci.santa-cruz.ca.us/ra/SpaceAvailableIndustrial.html.
City of
City of Santa Cruz Redevelopment Agency, Space Available for Lease Downtown Santa Cruz, October – November 2004, http://www.ci.santa-cruz.us/ra/SpaceAvailableExcel.html.
City of
Director of Libraries, The Library Budget Deficit: What’s Going On? http://www.santacruzpl.org/libraryadmin/deficit.shtml.
Job Accommodation Network Web site, http://www.jan.wvu.edu/links/adasummary.htm.
League of Women Voters Education Fund Web site, http://ca.lwv.org/lwvc/edfund/elections/2002nov/bond_debt_detail.html.
Library Funding,
Santa Cruz Public Libraries, Library Joint Powers Board Home Page, http://www.santacruzpl.org/libraryadmin/ljpb/index.shtml.
Santa Cruz Public Libraries, Library Joint Powers Board Bylaws, http://www.santacruzpl.org/libraryadmin/ljpb/bylaws.shtml.
Santa Cruz Public Libraries, The Library System’s Revenue and Budget:
· FY 1999-2000, http://www.santacruzpl.org/libraryadmin/99-00bud.shtml.
· FY 2000-2001, http://www.santacruzpl.org/libraryadmin/00-01bud.shtml.
·
FY 2001-2002, http://www.santacruzpl.org/libraryadmin/01-02bud.shtml.
·
FY 2002-2003, http://www.santacruzpl.org/libraryadmin/02-03bud.shtml.
· FY 2004-2005, http://www.santacruzpl.org/libraryadmin/04-05bud.shtml.
School Finance Bulletin Web site, www.orrick.com/fileupload/259.pdf.
Text of Measure B (1996 November) www.santacruzpl.org/libraryadmin/btext.shtml.
United Way, Community Assessment Project Report, Year 10, http://www.appliedsurveyresearch.org/cap_report.html,
Central Branch
and Administrative Headquarters Tour,
Library Joint Powers Board Meeting:
·
·
·
· 2 May 2005.
1. Current library system organization balances two conflicting library service issues:
· the desire to maintain neighborhood-level branch libraries; and
· the economic necessity of maximizing funding resources by centralizing programs and services.[8]
2.
The Director of Libraries is supervised by the City
Manager and has department head status under the City of
3.
Although the JPA Board governs the library, the staff are
4. The Joint Powers Board consists of nine members:
· Two members appointed by the Santa Cruz City Council from among its members;
· Two members appointed by the Santa Cruz County Board of Supervisors from among its members;
· One member appointed by the Capitola City Council from among its members;
· One member appointed by the Scotts Valley City Council from among its members; and
· Three at-large citizens are appointed by majority vote of the board from the qualified electors of the Library Service Area and represent the geographic diversity of the county.
5. The JPA Board oversees the operations of the Santa Cruz City-County Library System. It oversees the library budget, adopts and oversees enforcement of rules, regulations and policies necessary for the administration of the library system; sets hours and levels of service for operation of the library system and evaluates the quality of library service. The JPA Board does not concern itself with the day-to-day functioning of the library or the details of the library budget. It relies heavily on staff input to make decisions. The JPA Board duties include conferring with “the City Manager concerning the job performance of the Director of Libraries and any modification or renewal of the contract of the Director of Libraries.”[9]
6. The City Manager consults with other administrative heads of member jurisdictions for the director’s personnel reviews (County Administrative Officer, City Manager of Scotts Valley, City Manager of Capitola).
7. The Director of Libraries was last reviewed in 1999 and initiated a self-review in 2002-2003.
8.
JPA Board members and
9. Measure B, passed by voters in 1996, was a new library tax in the form of a quarter-cent sales tax. Polling data showed that the public valued services to children and seniors, increased open hours and an expanded collection.
10.
The sales tax went into effect March 1997 with funds
becoming available in the fiscal year beginning
11.
When people voted on Measure B, its purpose was for
more open hours and some capital expenditures to expand places like
12. Measure B commitments included:[11]
Commitments accomplished:
· Youth Service (YS) staff added and collections expanded;
· Mobile YS Librarian added;
· First 5 Commission Read to Me Grant received;
· Bookmobile purchased, staff hired;
· Outreach staff for seniors hired and programs developed;
· Library Book and Materials budget increased 44 percent in Fiscal Year 97-99, but declined starting after January 2002;
· Open hours expanded;
·
Reopened Live Oak Branch in 1998,
· Scotts Valley Branch doubled in size, homework center added;
· Deferred maintenance accomplished at various branches; and
· Multiple improvements made in automation and internet access.
Items accomplished, not part of original commitment:[12]
· Opened new branch in Capitola;
· Asbestos abatement at Central Branch, new carpet, painting and HVAC repair;
·
System Services staff moved to
· Bathrooms and other basic facilities added to Garfield Park Branch.
Commitments not accomplished:[13]
· Construct 2,900 square foot addition to the Central Branch (based on further study, library staff states that 32,000 square feet are needed);
· Renovate historic structure occupied by Felton Branch (renovation proved to be impractical and expensive); and
· Install one-stop kiosk-type information centers with public access computers throughout county – unworkable without 24/7 staffing.
13.
With the passage of Measure B, the library system
increased services, added to its collection and hired additional staff,
necessitating more space. As a result of overcrowding due to expansion,
Administrative Services, Technical Services and Outreach moved to
14. The JPA Board directed the Director of Libraries to recommend rental space, including possible location, budget and timeline, to accommodate overflow from the Central Branch.
15. To accommodate the newly hired staff (due to the passage of Measure B) by October 1997, prompt location of space and timely execution of a lease was necessary. Since the Santa Cruz City Council did not meet in August 1997, library and City of Santa Cruz Redevelopment Agency (RDA) staff requested that the Santa Cruz City Manager be authorized to approve a lease agreement. The lease was subject to the approval of the Santa Cruz City Attorney and the JPA Board.
16.
The recommendation from the Director of Libraries and
the Santa Cruz City Director of Redevelopment stated that the new space should
be located conveniently to the main branch of the library, should comprise
approximately 10,000 square feet and should have a parking area adequate for
loading, unloading and parking of book vans. One of the objectives of having
library headquarters downtown was to contribute to the city’s recovery from the
1989 earthquake. The building at
17. Alternative sites were not considered since there were no other available sites that met the above criteria. City Redevelopment Agency staff recollects that the library director identified this site as meeting the specification.
18. The lease approval process began with negotiation between the City of Santa Cruz Redevelopment Agency staff and the landlord. The Santa Cruz City Council approved the basic lease terms but was not involved in the details. They relied on the background material prepared by RDA staff.
19.
The original lease, executed in
20.
The JPA Board approved the Director of Libraries’
recommendation that the JPA Board adopt a resolution to renew the lease between
the library system and Penak J. Ltd. for Library administrative headquarters at
21.
The lease of library administrative headquarters has
cost
|
CALENDAR
YEAR |
RENT[14] |
NNN[15]
+ UTILITIES |
TOTAL RENT |
ELEVATOR
CONTRACT |
HVAC
CONTRACT |
ANNUAL
COST |
|
|
150,888 |
33,096 |
183,984 |
-0- |
-0- |
183,984 |
|
1999 |
174,108 |
35,292 |
209,400 |
-0- |
-0- |
209,400 |
|
2000[18] |
182,232 |
41,712 |
223,944 |
-0- |
-0- |
223,944 |
|
2001 |
190,800 |
52,884 |
243,684 |
3,000 |
-0- |
246,684 |
|
2002 |
199,392 |
57,768 |
257,160 |
3,166 |
5,040 |
265,366 |
|
2003 |
202,044 |
58,152 |
260,196 |
5,040 |
5,040 |
270,276 |
|
2004 |
204,060 |
55,416 |
259,476 |
5,040 |
5,040 |
269,556 |
|
2005 |
201,576 |
55,140 |
256,716 |
5,040 |
5,040 |
266,796 |
|
TOTAL |
1,505,100 |
389,460 |
1,894,560 |
21,286 |
20,160 |
1,936,006 |
Table 1. Library Administrative Headquarters Rent and Cost History
Sources: Lease for
Renewal of
Chart from
22. The Administrative Unit occupies 3,500 square feet in the Pacific Avenue Suite and includes offices, a conference room and an automation training room. Space is adequate but will not sustain growth. It would be hard to add staff for a grant program or special project. Foreseeable future needs would be met by 4,500 square feet.[19]
23. Technical Services occupies 5,500 square feet. Sixty percent is devoted to staff work areas including routing for daily delivery to all branches and the balance to shelving for books and other materials being processed. Seven thousand square feet is required to meet current and future needs.[20]
24.
The Outreach Program occupies 856 square feet on
25. The Outreach Program requires at least 1,500 square feet for workspace and shelving. If staff moved to a stand-alone facility, a bathroom, break room and storage space would be needed. Access to a loading dock and vehicle parking is required. The space could be located elsewhere in the county near major thoroughfares.[22]
26. Library staff reported that the heating system does not work well; the boiler is very old, and some offices are often cold. The fire exit from the basement is through The Velvet Underground, a neighboring business. The door was locked in the past, but this has been remedied.
27. Library staff says that the elevators are small, old, and break down frequently. Since the library system pays for elevator servicing and repair costs, this adds to the expense of leasing administrative headquarters.
28. Loading docks for Outreach and Routing/Receiving as well as limited staff parking are available. The building meets the load-bearing requirement for books.[23]
29. In Outreach, three people shared a desk designed for one. Crates of books were stacked at the end of aisles on the first floor. In contrast to other rooms, one room had empty shelves.
30. In June 2004, the JPA Board appointed a subcommittee to consider the cost and relocation of library administrative headquarters. No action was taken.[24]
31. The library system employs 117.98 full time employees. Forty-two people work at administrative headquarters. Twenty-two of them work two four-hour shifts per week on public desks at the Central Branch, and one senior manager works one four-hour shift. This is the equivalent of 2.4 full-time equivalency (FTE) positions on the Central Branch circulation desk and 2.1 FTE positions at Central Reference and Youth Services. Library system administration believes that administrative headquarters must be located within easy walking distance to the Central Branch.
32.
Locating administrative staff close to
33. As many staff as possible work on public desks to preserve their contact with the public. Library management believes that keeping in touch with the public allows Technical Services staff and management to do better jobs. Working on a public desk gives the staff involved a sense of the impact of their work on the public and other staff.[26]
34. Rotation of shifts was instituted to relieve staff from long hours “on desk” where repetitive motion could lead to stress injury.
35. According to some staff members, rotation is inconvenient because the worker stops one job in the middle of the day and goes to another. Because staff fill in at branches other than Central, rotation involves travel time. Staff must acclimatize themselves to different and changing work situations if they fill in sporadically.
36. The library system has an existing courier service that delivers library materials throughout the 10-branch system, including administrative headquarters.
37. Library funding comes from the following sources:
·
·
Member contributions – The cities of
· Measure B – a quarter-cent sales tax (approved by voters in 1996);
· Library fee and fine revenue;
·
State of
· Income from library bequests and trusts.
38. According to library staff, Measure B sales tax originally generated sufficient money for library operations but not enough for capital projects. The library has enough revenue to operate the city-county library system. It does not have enough money for updating facilities.
39. The library budget has been hit by:
· Higher expenses for employee benefits such as workers’ compensation;
· A recession that reduced sales-tax revenues; and
· A state government that took local tax revenues to narrow its budget gap.
40. In response to a projected $700,000 budget deficit, the JPA Board:[27]
· increased the library system’s schedule of fees and charges;
· shortened hours;
· eliminated a cumulative total of 9.13 positions since June 2003;
· accepted early retirements from staff;
· cut library materials budget by $350,000; and
· cut Supplies and Services budget – training, staff travel to conferences, supplies for materials processing.
41. The Director of Libraries estimated the anticipated library system budget deficit for FY 2005-2006 to be $200,384.[28] In May 2005 that figure was revised to $173,000.[29] This figure may look insignificant when looking at Fiscal Year 2004-05 expected expenditures of $10.8 million,[30] but it was enough for the library system to consider closing a branch.
42. The JPA Board has discussed going to the voters for a bond issue and how to otherwise fund long-term capital needs. There is no contingency plan if a bond issue doesn’t pass. If it doesn’t pass, money may continue to be spent the same way it is spent now. The cost of library administrative headquarters is $266,796. this year and will increase each year.
43.
A minimum of $16.8 million is required for capital
improvement. If
44. A bond issue on the ballot would request voters throughout the county to approve a 30-year general obligation bond measure on the order of $20 million to support expansion or replacement of the Central Branch, construction of a new branch at Felton, expansion of the Aptos parking lot, upgrading the automation system and installing new materials handling and security technology. The cost would be roughly $6.30 per $100,000 of assessed valuation, or $30 annually for the typical property taxpayer.
45. The earliest a bond proposal could be ready for placement on a ballot is 2006.[32]
46. Some JPA members feel a bond measure would have difficulty passing. They have stated that if a bond issue is proposed, the public should be polled to see if they would vote for it.
47. JPA Board members say that administrative headquarters rent is high, but holding a bond election is expensive, and the JPA would probably be responsible for that cost.
48.
In the City of
49.
The Salinas City Council voted on
50.
51.
Voters in
52.
Voters in
53. Libraries in 41 states have absorbed more than $50 million in funding cuts last year. At least 10 cities have considered closures.[38]
54. At the Santa Cruz City-County Library System JPA Board meeting on May 2, 2005, a proposal was put forth to close the Felton branch to reduce the upcoming fiscal year 2005-06 budget shortfall of $173,000 by $156,355.[39] The community strongly opposed the closing, and the JPA Board voted to keep the branch open.
1.
The JPA Board represents a diversity of interests in
2. Although the Library Services Joint Powers Agreement requires the Santa Cruz City Manager to “periodically” evaluate the Director of Libraries and seek written comments from the JPA Board, a review has not taken place for five years.
3. The JPA Board does not have direct authority over the Director of Libraries’ employment. Because the JPA Board is not regularly consulted about the Director of Libraries’ performance, the position’s accountability to the board is reduced.
4.
The headquarters lease will expire in September 2007.
This leaves only slightly more than two years to search and plan for an
alternative to the expensive location at
5. When the original lease was signed, library administration and the JPA Board had not done any advance planning for additional staff hired under Measure B. Lack of action forced hasty consideration of this site because the library needed to house already employed new staff within three months (July to October 1.)
6. Upon inspection, Grand Jury members found administrative headquarters to be inefficiently laid out and crowded.
7.
The library system is paying a premium price for the
location of the building at
8. Outreach and Technical Services do not have to be located in the same building as the Administrative Unit.
9. Shifts at public desks could be scheduled so that staff does not have to travel between administrative headquarters and the Central Branch during the workday.
10. Having staff work shifts at Circulation and Reference at the Central Branch benefits both staff and the library system so the practice should continue.
11. The extensive capital improvements envisioned by library officials will require a major funding source such as a bond issue.
12.
Even though
13. The library system will not be able to update or expand facilities if the proposed bond measure fails.
14. Unless changes are made in the library’s current budget, or a major funding source is found, capital improvement and expansion plans will have to be scaled back or abandoned.
15.
Other library systems that have faced budget deficits
have been forced to close facilities or cut back services. The Santa Cruz
City-County library system depends on Measure B sales tax revenue for daily
operating expenses. If this revenue source expires on
16. The difference between the amount of rent and related expenses for administrative headquarters and a less expensive alternative since 1997 could have made a significant contribution toward improving facilities, and funding daily operations and acquisitions.
17. The lease on administrative headquarters will expire in 2007. Finding a less expensive alternative would free money for daily operating expenses. Not finding an affordable space for library administrative headquarters is an unnecessary drain on the library system budget.
18.
Leasing administrative headquarters was not specified
as a goal of Measure B as submitted to voters. Measure B monies became
available
19. Since the library system did not honor all the Measure B commitments, it may face public distrust for any new funding proposals.
20. Paying the cost of leasing library administrative headquarters was part of a lack of planning and foresight that contributed to the proposed closure of the Felton branch in order to narrow the upcoming budget gap.
21. Focusing the cuts on the Felton branch rather than spreading the cuts throughout the library system seems drastic. This proposal appears to be calculated to inflame public opinion.
1. The Santa Cruz City Manager should review the Director of Libraries’ job performance according to the Library Joint Powers Authority agreement. He should solicit the written advice of the JPA Board for these reviews.
2.
The JPA Board should immediately begin to find an
alternative to the crowded and inefficient location at
3. Library administration should conduct an efficiency study to find reasonable alternatives to the way staff are located within the library system and are rotated in and out of the Central Branch. They should seek professional advice as necessary.
4. Since the operation of the Santa Cruz City-County Library System depends on Measure B sales tax revenue that will expire in 2013, economy measures and new funding sources must be found to maintain existing levels of service.
5. If a bond measure is passed, the JPA Board must be very careful to use the funds in the manner specified in the measure.
6. The library staff and JPA Board must develop contingency plans for any future capital projects if a bond issue is unsuccessful at the ballot.
7.
The library system and City of
8. Library system staff is to be commended for their expressed desire to provide the best possible library services to the county.
9. JPA Board members must make decisions for the good of the overall library system rather than focusing on their own constituencies and parochial concerns.
Americans with Disabilities Act (
General Obligation Bond: Bonds that
require approval by a two-thirds majority of those voting on the measure.
General obligation bonds impose a tax on real property within the taxing area.
HVAC: Heating, ventilation and air conditioning.
Joint Powers Authority (JPA): State law authorizes two or more public entities to enter into a joint exercise of powers agreement establishing a separate public entity to carry out public purposes.[40]
JPA Board: Library Joint Powers Authority Board
NNN or Triple Net: a pro-rata share of any and all real property costs agreed to between the owner and lessee.
Parcel Tax: A tax on a parcel of property that is imposed as a special tax. Special taxes are permitted by the California State Constitution, and require approval at an election by at least two-thirds of those voting on the measure.
Parking Deficiency Fees: Fees assessed on every business in a specific parking district to supply shared parking for that area.
Redevelopment Agency (RDA): An agency
created to provide a new source of financing and focused oversight for
community improvement and affordable housing projects. In February 1990, the
Santa Cruz City Council established a Redevelopment Department as a separate
city administrative entity to meet the challenge of rebuilding downtown
·
May 1996: Joint Powers Agreement between the
· 1996: Measure B (quarter-cent sales tax) passed.
·
·
·
October
1997: Library Administrative Unit, Technical and Outreach Services move
into
·
·
· January 2005: Live Oak Branch was slated for opening.
· June or November 2006: Earliest possible dates for a bond measure election.
·
· 2013: Quarter-cent sales tax expires.
· 2014: Joint Powers Agreement expires.
·
2018:
Cities of Capitola and
SANTA CRUZ CITY-COUNTY LIBRARY SYSTEM BUDGET INFORMATION FOR
FISCAL YEAR 2004-2005[41]
|
SOURCE
OF REVENUE |
SANTA
CRUZ CITY-COUNTY LIBRARY SYSTEM SHARE |
PERCENTAGE
OF TOTAL |
|
MEMBER
CONTRIBUTIONS: City
of City
of |
$
4,278,883 |
42.70% |
|
SALES
TAX REVENUE (Measure B) |
$
5,736,292 |
57.24% |
|
MISCELLANEOUS
(includes interest, bequest income, fees and fines, grants for special
projects, and a state allocation) |
$814,716 |
0.06% |
|
TOTAL |
$ 10,829,891 |
100% |
|
BUDGET
ITEM |
AMOUNT
ALLOCATED |
PERCENTAGE
OF TOTAL BUDGET |
|
PERSONNEL (less 2.5% savings) |
$
7,330,472 |
67.9% |
|
SUPPLIES
AND SERVICES (less 3% savings) |
$
2,168,979 |
20.1% |
|
DEBT
REPAYMENT |
$
275,905 |
2.5% |
|
CAPITAL
PROJECTS |
$
147,883 |
1.4% |
|
SPECIAL
EQUIPMENT |
$
15,000 |
0.1% |
|
RESERVE
FUND |
$
85,000 |
0.8% |
|
FIRST
5/READ TO ME GRANT |
$
215,887 |
2.0% |
|
SUBTOTAL |
$
10,239,126 |
|
|
CITY
CHARGE @ 5.5% |
$
563,152 |
5.2% |
|
TOTAL |
$10,802,278 |
100% |
Entity |
Findings |
Recommendations |
Respond Within |
|
|
1-3, 5-9, 11-18, 20-54 |
1 - 9 |
60 Days ( |
|
City of |
1-3, 5-9, 11-18, 20-54 |
1 - 9 |
60 Days ( |
|
City of |
1-3, 5-9, 11-18, 20-54 |
1 - 9 |
60 Days ( |
|
City of |
1-3, 5-9, 11-18, 20-54 |
1 - 9 |
60 Days ( |
|
Library Joint Powers Authority Board |
1-3, 5-9, 11-18, 20-54 |
1 - 9 |
90 Days ( |
|
Santa Cruz City-County Library System |
1-3, 5-9, 11-18, 20-54 |
1 - 9 |
90 Days ( |
This page left
intentionally blank.
[1]Text of Measure B (November 1996), www.santacruzpl.org/libraryadmin/btext.shtml.
[2]
[3]
[4] See Appendix: Definitions.
[5] Joint of Powers Agreement between the City of Santa Cruz and the County of Santa Cruz and the Cities of Capitola and Scotts Valley Relating to Library Services, May 1996.
[6]Joint Powers Agreement between the City of Santa Cruz and the County of Santa Cruz and the Cities of Capitola and Scotts Valley Relating to Library Services, May 1996.
[7] Santa Cruz Public Libraries, The Library System’s Revenue and Budget: FY 2004-2005, http://www.santacruzpl.org/libraryadmin/04-05bud.shtml. Also see Appendix: Budget.
[8]
[9] Joint Powers Agreement between the City of Santa Cruz and the County of Santa Cruz and the Cities of Capitola and Scotts Valley Relating to Library Services, May 1996. Library Joint Powers Board Bylaws, Article II, g.
[10] “Text of Measure B (1996 November),” http://www.santacruzpl.org/libraryadmin/btext.shtml.
[11]
Director of Libraries, “Measure B Promises and Accomplishments”,
[12]
Director of Libraries, “Measure B Promises and Accomplishments”,
[13]
Director of Libraries, “Measure B Promises and Accomplishments”,
[14] In 2005, rent was reduced by $379 per month.
[15] Triple net. See Appendix: Definitions.
[16] Dates are from October 1997 through December 1998.
[17] A memo
confirming the area of the premises was signed on
[18] On
[19]
[20]
[21]
[22]
[23] Memo from Director of Libraries to Library Joint Powers Authority
Board regarding Headquarters Space,
[24] Memo from Director of Libraries to Library Joint Powers Authority
Board regarding Headquarters Space,
[25] Memo to the Joint Powers Authority Board from Director of Libraries
regarding Headquarters Space,
[26] Memo to the Joint Powers Authority Board from Director of Libraries
regarding Headquarters Space,
[27]
Director of Libraries, “The Library Budget Deficit: What’s Going On?”
[28] Memo from Director of Libraries to Library Joint Powers Authority Board regarding FY 2005-06 Budget Increases and Revenues, 30 March 2005.
[29]
[30]Santa Cruz Public Libraries, the Library System’s Revenue and Budget: FY 2004-2005, http://www.santacruzpl.org/libraryadmin/04-05bud.shtml.
[31]
Director of Libraries, Library Capital Improvement Program,
[32] The
[33]
[34]
[35] San Jose Mercury News, “Library to try tax vote again,”
[36] “Library Funding,
[37]
[38]
[39]
[40] Government Codes § 6503 and 6503.5.
[41] Santa Cruz Public Libraries, The Library System’s Revenue and Budget: FY 2004-2005, http://www.santacruzpl.org/libraryadmin/04-05bud.shtml.